Frequently Asked Questions
FAQ's
Let's Talk Automation
What does VDF do?
We build and customize AI agents to transform manual, repetitive tasks into automated workflows, allowing certain aspects of your business to run automatically. This saves hours each week, reduces errors, and minimizes the need for extra headcount.
We design specialized, fine-tuned AI agents to automate entire roles across sales, marketing, video creation, recruitment, customer support, and much more.
How do AI agents actually work?
Think "smart workflows" that can ingest data, call APIs, route decisions, and trigger actions across your stack. With n8n, we chain together steps (including AI reasoning that creates value), add guardrails and approvals when needed, and connect to YOUR current systems - CRM, calendars, inboxes, docs, databases, and more. We build and customize AI agents to transform manual, repetitive tasks into automated workflows, allowing certain aspects of your business to run automatically. This saves hours each week, reditment, customer support, and much more.
What outcomes can we expect?
Clients typically see: fewer manual touchpoints, faster response times, more qualified leads, cleaner handoffs between teams, and measurable time/cost savings. Our work focuses on installing smart lead-gen tools and automations that replace manual processes.
Clients own all their systems, access information , applications, users, and agent outcomes. VDF only provides the agent and implementation assistance.
What platforms and tools do you use?
We primarily use n8n (self-hosted or cloud-based) for workflow orchestration and AI agent logic. n8n offers a robust visual builder with over 400 pre-configured integrations and more than 1,000 connectable apps and services, making it perfect for complex, enterprise-grade workflows that require multi-step agents, human-in-the-loop approvals, logging, and cost governance.
If it has an API or popular app connector, we can likely connect it - CRM's, calendars, email, spreadsheets, forms, project tools, data stores, and more!
Do you work with specific industries?
We work across service-based verticals (professional services, home services, healthcare, education, etc.) Our ideal fit is established businesses with $1M+ in annual revenue that are serious about operational excellence and are ready to invest in automation and AI agents across their stack.
Example uses:
Professional Services & Agencies (intake, proposals, onboarding, renewals)
Home & Field Services (dispatch, route optimization, confirmations)
Healthcare & Wellness (referrals, intake, reminders; non-PHI by default unless scoped)
Legal & Financial Services (KYC intake, document workflows, follow-ups)
Multi-location & Franchise (lead routing, reputation, location-level reporting)
What does implementation cost?
One-time Agent Build: Purchase a custom AI agent or automation as a standalone deliverable (one-time fee). Unlock advanced AI agents with no recurring subscription or upsells.
• Simpler Agents (AI SEO Expert Agent or AI Consulting Architect) start at $899
• Advanced Agents (AI CEO Executive or AI Branding & Sales Manager) start at $2,700
Optional Monthly Maintenance Plans: Ongoing monitoring, enhancements, uptime checks, and small feature requests.
You are never locked into a retainer; maintenance is available if you want to continue making improvements. Final price depends on your tech stack and whether we need to set up new systems. *Systems have costs associated.
How long does a build take?
Simple automation can be launched in days, and multi-system agents typically run a few weeks from discovery to going live. Timelines depend on complexity, data readiness, system, and stakeholder availability.
Simple (single system, clear data) -- 1 to 2 weeks
Standard (2-3 systems, approvals, basic AI) -- 3-5 weeks
Advanced (multi-system agents, data stores, complex logic) -- 6-8+ weeks
*Timelines depend on the data provided and the availability of stakeholders.
How do you measure ROI?
We align on a few "time and money" levers up front - e.g., minutes saved per task x task frequency, lead-response SLAs, show-rate improvements, error reduction, and downstream revenue impact - so your ops and finance teams can see the gains clearly.
What about data security and compliance?
n8n supports robust deployment options (self-hosted or cloud), access controls, and observability. We follow the principle of least-privileged access, store only what's needed, and we can deploy to your VPC for maximum control.
If you have specific policies (DPA, data residency, vendor lists), we'll align during discovery.
Can you host it for us or do we host?
We recommend hosting with n8n so your business retains control and is responsible for all third-party costs (n8n Cloud plans start around $24/month; CRMs like GHL have separate fees).
If you prefer self-hosting for control and compliance, we can accommodate, but you can expect additional infrastructure and DevOps costs. We recommend the right fit based on your stack and risk posture.
What happens if something breaks after launch?
If you are on a maintenance plan, we proactively monitor, triage, and resolve issues, and include a bucket of improvements each month.
If you choose a one-time build only, we can assist you on an ad-hoc basis at standard support rates.
Get In Touch
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Number
(470) 665-4145
Location
PO Box 1054, Hartwell, GA 30643
Our skill sets as digital marketing and automation specialists encompass strategy, planning, design, development, analytics, and more. We dive into automation and help you transition to seamless workflows.
Hours
M-Th 10 AM - 2 PM
Fri 10 AM - 12 PM
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